Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
How Space Zero Built a Profit-Optimised Culture With Fresh Projects
How Space Zero Built a Profit-Optimised Culture With Fresh Projects
How Space Zero Built a Profit-Optimised Culture With Fresh Projects
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Profitability without visibility was limiting decision-making
Profitability without visibility was limiting decision-making
Profitability without visibility was limiting decision-making
Space Zero is an international specialist in the design of learning environments, with more than 600 education projects delivered globally. As the practice continued to grow, leadership recognised that sustaining performance would require more than strong design credentials. They needed clearer financial visibility, more confident fee setting, and better foresight across projects and resourcing.
Despite a strong track record and a growing portfolio of complex education projects, Space Zero faced a familiar challenge for established architecture practices.
Before Fresh Projects, financial insight was fragmented. Profitability was difficult to see in real time. Forecasting relied heavily on spreadsheets and manual reporting. Teams worked hard, but without a shared, consistent understanding of how time, fees and profitability connected.
Senior leaders lacked early warning signals. Junior team members had limited visibility of how their time affected project outcomes. Reporting required significant effort, yet still failed to answer the most important questions with confidence.
As the business grew, this lack of clarity became a risk, not just to margins, but to culture, decision-making and long-term sustainability.
Space Zero is an international specialist in the design of learning environments, with more than 600 education projects delivered globally. As the practice continued to grow, leadership recognised that sustaining performance would require more than strong design credentials. They needed clearer financial visibility, more confident fee setting, and better foresight across projects and resourcing.
Despite a strong track record and a growing portfolio of complex education projects, Space Zero faced a familiar challenge for established architecture practices.
Before Fresh Projects, financial insight was fragmented. Profitability was difficult to see in real time. Forecasting relied heavily on spreadsheets and manual reporting. Teams worked hard, but without a shared, consistent understanding of how time, fees and profitability connected.
Senior leaders lacked early warning signals. Junior team members had limited visibility of how their time affected project outcomes. Reporting required significant effort, yet still failed to answer the most important questions with confidence.
As the business grew, this lack of clarity became a risk, not just to margins, but to culture, decision-making and long-term sustainability.
Creating shared financial clarity across the practice
Creating shared financial clarity across the practice
Creating shared financial clarity across the practice
Fresh Projects gave Space Zero a single, connected view of projects, fees, time and forecasting and crucially, made that visibility accessible to everyone in the business.
“Within a few months, Fresh Projects helped us to be significantly more profitable.”
— Ryan McGarrie, Associate Director, Space Zero
With onboarding complete, Space Zero gained immediate insight into project profitability. For the first time, teams at every level could see how much time was allocated to a project, how much had been used, and how much remained.
This transparency changed behaviour. Project teams could manage their own work more effectively. Leaders could intervene earlier when projects drifted. Profitability became something the whole practice understood, not just the finance function.
“From the bottom of the business up, we’re getting it right now.”
Forecasting also improved dramatically. Using weighted future income, Space Zero could see months ahead and make informed resourcing decisions before pressure points emerged.
“We have the benefit of foresight now.”
This forward visibility proved critical during the Covid pandemic, allowing the practice to anticipate risk, manage cash flow and adapt without reactive cost-cutting.
At the same time, Fresh Projects replaced time-consuming spreadsheet workflows with fast, reliable reporting.
“Now we generate profit and loss reports in minutes.”
Work that previously absorbed multiple team members could now be completed quickly, freeing staff to focus on higher-value, client-facing and design work.
Fresh Projects also transformed how fees were set and communicated.
“We’re not interested in a race to the bottom.”
Using a profit-inherent fee model, Space Zero could build fair, defensible fees in minutes, grounded in delivery effort and value, not guesswork.
“We present fees with great confidence now. Building insight via Fresh Projects we meet our clients where they are at.”
Fresh Projects gave Space Zero a single, connected view of projects, fees, time and forecasting and crucially, made that visibility accessible to everyone in the business.
“Within a few months, Fresh Projects helped us to be significantly more profitable.”
— Ryan McGarrie, Associate Director, Space Zero
With onboarding complete, Space Zero gained immediate insight into project profitability. For the first time, teams at every level could see how much time was allocated to a project, how much had been used, and how much remained.
This transparency changed behaviour. Project teams could manage their own work more effectively. Leaders could intervene earlier when projects drifted. Profitability became something the whole practice understood, not just the finance function.
“From the bottom of the business up, we’re getting it right now.”
Forecasting also improved dramatically. Using weighted future income, Space Zero could see months ahead and make informed resourcing decisions before pressure points emerged.
“We have the benefit of foresight now.”
This forward visibility proved critical during the Covid pandemic, allowing the practice to anticipate risk, manage cash flow and adapt without reactive cost-cutting.
At the same time, Fresh Projects replaced time-consuming spreadsheet workflows with fast, reliable reporting.
“Now we generate profit and loss reports in minutes.”
Work that previously absorbed multiple team members could now be completed quickly, freeing staff to focus on higher-value, client-facing and design work.
Fresh Projects also transformed how fees were set and communicated.
“We’re not interested in a race to the bottom.”
Using a profit-inherent fee model, Space Zero could build fair, defensible fees in minutes, grounded in delivery effort and value, not guesswork.
“We present fees with great confidence now. Building insight via Fresh Projects we meet our clients where they are at.”
A profit-optimised culture with confidence at every level
A profit-optimised culture with confidence at every level
A profit-optimised culture with confidence at every level
Fresh Projects did more than improve reporting. It helped Space Zero embed a new way of working.
Profitability is now visible in real time. Forecasting is trusted. Teams understand how their work contributes to outcomes. Leaders make decisions with confidence rather than instinct.
The result is a culture that values productivity and financial discipline without sacrificing creativity or design quality.
The partnership itself also mattered.
“Fresh Projects’ founder developed the software based on his personal experiences – having lived the frustrations and challenges our industry faces first hand. And that combination of experience and focus has been invaluable to us.”
For Space Zero, Fresh Projects became more than a system, it became part of how the practice operates day to day, supporting better decisions, stronger margins and a resilient, future-focused business.
Fresh Projects did more than improve reporting. It helped Space Zero embed a new way of working.
Profitability is now visible in real time. Forecasting is trusted. Teams understand how their work contributes to outcomes. Leaders make decisions with confidence rather than instinct.
The result is a culture that values productivity and financial discipline without sacrificing creativity or design quality.
The partnership itself also mattered.
“Fresh Projects’ founder developed the software based on his personal experiences – having lived the frustrations and challenges our industry faces first hand. And that combination of experience and focus has been invaluable to us.”
For Space Zero, Fresh Projects became more than a system, it became part of how the practice operates day to day, supporting better decisions, stronger margins and a resilient, future-focused business.
Published:
Published:
Contributors:
Contributors:
Simon Berry, Founder
Simon Berry, Founder
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Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
