We Run Our Business on Referrals

Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.

1a Colinette Road

London

SW15 6QG

We Run Our Business on Referrals

1a Colinette Road

London

SW15 6QG

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Solutions

Product

Resources

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About Us

Speak with our team

Manage leave once. Keep Xero Payroll aligned.

Manage leave requests and approvals in Fresh Projects, then automatically send approved leave to Xero Payroll.

Document Management

Productivity

One leave process from request to payroll

Employees request leave in Fresh Projects and managers approve it through the same process your practice already uses to manage its people and projects.

Once approved, the leave entry is automatically sent to Xero Payroll, reducing duplicate data entry and helping your payroll records stay aligned with the leave your team has actually requested and approved.

Leave balances can also be brought from Xero Payroll into Fresh Projects, helping employees and managers work from accurate opening balances.

Employees request leave in Fresh Projects and managers approve it through the same process your practice already uses to manage its people and projects.

Leave balances can also be brought from Xero Payroll into Fresh Projects, helping employees and managers work from accurate opening balances.

A simpler way to manage leave and payroll

Capture leave once, keep the right people informed and reduce the manual work involved in keeping systems aligned.

Avoid duplicate leave entry

Approved leave moves from Fresh Projects into Xero Payroll automatically, so payroll teams do not need to enter the same information again.

Keep balances aligned

Bring Xero Payroll leave balances into Fresh Projects during setup, with the option to compare or synchronise balances on an ongoing schedule.

Spot issues early

Use weekly sync reporting to identify leave entries that were successfully processed and any items that need attention.

Connect Fresh Projects to Xero Payroll

Our team will help enable the integration before your administrator connects Xero Payroll and matches the employees, leave types and opening balances used across both systems.

Enable and connect

Speak to the Fresh Projects team to enable the integration, then connect your organisation’s Xero account through Company Settings.

Match employees and leave types

Link each employee and Fresh Projects leave type to the corresponding record in Xero Payroll.

Align existing leave and balances

Match your opening balances and account for any future leave already recorded in Xero before the integration goes live.

Approve leave and monitor syncs

Continue managing leave in Fresh Projects. Approved entries are sent to Xero Payroll automatically, with weekly reporting available to highlight successful and failed syncs.

Microsoft Power Automate

Use Fresh Projects project data to trigger workflows such as creating SharePoint or OneDrive folders when a new project is opened.

Fresh Projects API

Securely connect Fresh Projects data to Power BI, data warehouses and custom reporting tools through our maintained API.

Xero Payroll

Manage leave requests and approvals in Fresh Projects, then automatically send approved leave to Xero Payroll.

Xero

Send invoices, bills and expenses to Xero, then bring accounting transactions back into Fresh Projects to keep project financials current.

QuickBooks

Link your Fresh Projects and QuickBooks accounts and transfer invoices and expenses to or from* QuickBooks with a single click.

Sage

Link your Fresh Projects account with Sage Business Cloud Accounting to transfer invoices and expenses with a single click. If you’re using a different Sage product, speak to our team to confirm compatibility.

MYOB

Link your Fresh Projects and MYOB accounts and transfer invoices and expenses to MYOB with a single click.

Zapier

Send selected Fresh Projects updates into Zapier to automate actions in the apps your practice already uses, from creating CRM records and project folders to triggering notifications and calendar events.

Calendar

Bring personal tasks, personal leave and company leave from Fresh Projects into Outlook, Google Calendar or your preferred iCal-compatible calendar.

We Run Our Business on Referrals

1a Colinette Road

London

SW15 6QG

We Run Our Business on Referrals

About

Product

Resources

Legal

We Run Our Business on Referrals

About

Product

Resources

Legal

One leave process from request to payroll

One leave process from request to payroll

One leave process from request to payroll

A simpler way to manage leave and payroll

A simpler way to manage leave and payroll

A simpler way to manage leave and payroll

Connect Fresh Projects to Xero Payroll

Connect Fresh Projects to Xero Payroll

Connect Fresh Projects to Xero Payroll

Enable and connect

Enable and connect

Match employees and leave types

Match employees and leave types

Align existing leave and balances

Align existing leave and balances

Approve leave and monitor syncs

Approve leave and monitor syncs

Microsoft Power Automate

Microsoft Power Automate

Fresh Projects API

Fresh Projects API

Xero Payroll

Xero Payroll

Xero

Xero

QuickBooks

QuickBooks

Sage

Sage

MYOB

MYOB

Zapier

Zapier

Calendar

Calendar

We Run Our Business on Referrals

About

Product

Resources

Legal