We Run Our Business on Referrals
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
We Run Our Business on Referrals
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
AI-powered Project Information Management for AEC firms
AI-powered Project Information Management for AEC firms
AI-powered
Project Information Management for AEC firms
Know your project knowledge.
Know your project knowledge.
Know your project knowledge.
Fresh Memory turns project email into searchable, firm-wide project knowledge. File correspondence more consistently, ask project questions in plain English and see where important information may be missing.
Fresh Memory turns project email into searchable, firm-wide project knowledge. File correspondence more consistently, ask project questions in plain English and see where important information may be missing.
Fresh Memory turns project email into searchable, firm-wide project knowledge. File correspondence more consistently, ask project questions in plain English and see where important information may be missing.
Join the early-access list and be among the first firms considered for Fresh Memory.
Join the early-access list and be among the first firms considered for Fresh Memory.
Intelligent filing
Capture project correspondence more consistently, without relying on people remembering every manual step.
Intelligent filing
Capture project correspondence more consistently, without relying on people remembering every manual step.
Intelligent filing
Capture project correspondence more consistently, without relying on people remembering every manual step.
Intelligent search
Ask questions in plain English and retrieve relevant project context in seconds.
Intelligent search
Ask questions in plain English and retrieve relevant project context in seconds.
Intelligent search
Ask questions in plain English and retrieve relevant project context in seconds.
Know what is missing
See filing gaps and blind spots before missing information becomes project risk.
Know what is missing
See filing gaps and blind spots before missing information becomes project risk.
Know what is missing
See filing gaps and blind spots before missing information becomes project risk.
From the team
behind
Fresh Projects
From the team behind
Fresh Projects
From the team behind
Fresh Projects
Fresh Projects already helps more than 400 AEC firms improve practice performance by bringing together project finances, time, resources and reporting. Fresh Memory extends that intelligence into Project Information Management, beginning with the decisions, approvals and conversations held in project email.
Fresh Projects already helps more than 400 AEC firms improve practice performance by bringing together project finances, time, resources and reporting. Fresh Memory extends that intelligence into Project Information Management, beginning with the decisions, approvals and conversations held in project email.
Fresh Projects already helps more than 400 AEC firms improve practice performance by bringing together project finances, time, resources and reporting. Fresh Memory extends that intelligence into Project Information Management, beginning with the decisions, approvals and conversations held in project email.
Fresh Projects for Practice Performance Management.
Fresh Memory for Project Information Management.
Fresh Projects for Practice Performance Management.
Fresh Memory for Project Information Management.
Fresh Projects for Practice Performance Management.
Fresh Memory for Project Information Management.
The project-memory problem
The project-memory problem
AI-powered
Project Information Management for AEC firms
Your project record is only as complete as what people remember to file.
Your project record is only as complete as what people remember to file.
Your project record is only as complete as what people remember to file.
Every project creates a trail of decisions, approvals, changes, commitments and risks. Much of that knowledge lives inside individual inboxes. When correspondence is filed late, inconsistently or not at all, the record becomes fragile. Teams waste time searching, managers cannot see the gaps, and valuable knowledge can leave with the person who held it.
Every project creates a trail of decisions, approvals, changes, commitments and risks. Much of that knowledge lives inside individual inboxes. When correspondence is filed late, inconsistently or not at all, the record becomes fragile. Teams waste time searching, managers cannot see the gaps, and valuable knowledge can leave with the person who held it.
Decisions get buried
Important context disappears into long threads and individual inboxes.
Decisions get buried
Important context disappears into long threads and individual inboxes.
Decisions get buried
Important context disappears into long threads and individual inboxes.
Knowledge stays with people
Project history can become dependent on the handful of people who remember it.
Knowledge stays with people
Project history can become dependent on the handful of people who remember it.
Knowledge stays with people
Project history can become dependent on the handful of people who remember it.
Blind spots stay invisible
You cannot manage missing correspondence if you cannot see that it is missing.
Blind spots stay invisible
You cannot manage missing correspondence if you cannot see that it is missing.
Blind spots stay invisible
You cannot manage missing correspondence if you cannot see that it is missing.
Evidence takes longer to find
Handovers, audits, disputes and project reviews become reconstruction exercises
Evidence takes longer to find
Handovers, audits, disputes and project reviews become reconstruction exercises
Evidence takes longer to find
Handovers, audits, disputes and project reviews become reconstruction exercises
The platform
The platform
The platform
Know your project knowledge.
Know your project knowledge.
Know your project knowledge.
Fresh Memory is an AI-powered Project Information Management platform built for AEC firms. It helps teams capture project information intelligently, retrieve it naturally and see how consistently project knowledge is being captured across the firm
Fresh Memory is an AI-powered Project Information Management platform built for AEC firms. It helps teams capture project information intelligently, retrieve it naturally and see how consistently project knowledge is being captured across the firm
Capture project knowledge
Capture project knowledge
AI-powered
Project Information Management for AEC firms
Intelligent filing, with people still in control.
Intelligent filing, with people still in control.
Intelligent filing, with people still in control.
Fresh Memory suggests where project correspondence belongs, while you review and confirm the destination. The aim is simple: reduce the effort of filing without removing human judgement.
Fresh Memory suggests where project correspondence belongs, while you review and confirm the destination. The aim is simple: reduce the effort of filing without removing human judgement.
Suggested filing
Fresh Memory proposes the relevant project based on the meaning and context of the email.
Suggested filing
Fresh Memory proposes the relevant project based on the meaning and context of the email.
Suggested filing
Fresh Memory proposes the relevant project based on the meaning and context of the email.
Clear match reasoning
Users can see why a project was suggested before they confirm it.
Clear match reasoning
Users can see why a project was suggested before they confirm it.
Clear match reasoning
Users can see why a project was suggested before they confirm it.
Peer filing
When one recipient files shared correspondence, other recipients do not need to repeat the same admin.
Peer filing
When one recipient files shared correspondence, other recipients do not need to repeat the same admin.
Peer filing
When one recipient files shared correspondence, other recipients do not need to repeat the same admin.
Multi-project filing
Associate one email with more than one project when its context crosses project boundaries.
Multi-project filing
Associate one email with more than one project when its context crosses project boundaries.
Multi-project filing
Associate one email with more than one project when its context crosses project boundaries.
Find what you need
Find what you need
Find what you need
Ask your projects a question in plain English.
Ask your projects a question in plain English.
Ask your projects a question in plain English.
Fresh Memory suggests where project correspondence belongs, while you review and confirm the destination. The aim is simple: reduce the effort of filing without removing human judgement. You do not need to remember the sender, date or exact wording first. Fresh Memory searches across project context and returns the correspondence behind the answer.
Fresh Memory suggests where project correspondence belongs, while you review and confirm the destination. The aim is simple: reduce the effort of filing without removing human judgement. You do not need to remember the sender, date or exact wording first. Fresh Memory searches across project context and returns the correspondence behind the answer.
Fresh Memory suggests where project correspondence belongs, while you review and confirm the destination. The aim is simple: reduce the effort of filing without removing human judgement. You do not need to remember the sender, date or exact wording first. Fresh Memory searches across project context and returns the correspondence behind the answer.
"Which finishes did the client approve?"
"Which finishes did the client approve?"
"Which finishes did the client approve?"
"Why did we change the cladding specification?"
"Why did we change the cladding specification?"
"Why did we change the cladding specification?"
"When was the variation approved, and by whom?"
"When was the variation approved, and by whom?"
"When was the variation approved, and by whom?"
See what is missing
See what is missing
See what is missing
Know how well your project information is being recorded.
Know how well your project information is being recorded.
Know how well your project information is being recorded.
Fresh Memory gives managers visibility into what has been filed, what remains unfiled and where backlogs are building, so you can address weak spots before somebody needs the missing information.
Fresh Memory gives managers visibility into what has been filed, what remains unfiled and where backlogs are building, so you can address weak spots before somebody needs the missing information.
Fresh Memory gives managers visibility into what has been filed, what remains unfiled and where backlogs are building, so you can address weak spots before somebody needs the missing information.
The point is not to monitor people. It is to make information risk visible.
The point is not to monitor people. It is to make information risk visible.
The point is not to monitor people. It is to make information risk visible.
Filing coverage
Capture project correspondence more consistently, without relying on people remembering every manual step.
Filing coverage
Capture project correspondence more consistently, without relying on people remembering every manual step.
Filing coverage
Capture project correspondence more consistently, without relying on people remembering every manual step.
Projects needing attention
Ask questions in plain English and retrieve relevant project context in seconds.
Projects needing attention
Ask questions in plain English and retrieve relevant project context in seconds.
Projects needing attention
Ask questions in plain English and retrieve relevant project context in seconds.
Team-level visibility
See filing gaps and blind spots before missing information becomes project risk.
Team-level visibility
See filing gaps and blind spots before missing information becomes project risk.
Team-level visibility
See filing gaps and blind spots before missing information becomes project risk.
Actionable compliance
Move beyind a passive archie and address gaps before they become liabilities
Actionable compliance
Move beyind a passive archie and address gaps before they become liabilities
Actionable compliance
Move beyind a passive archie and address gaps before they become liabilities
Make project decisions easier to evidence
Make project decisions easier to evidence
Make project decisions easier to evidence
A stronger project record when it matters.
A stronger project record when it matters.
A stronger project record when it matters.
When decisions need to be revisited months or years later, you need more than a folder full of email. Fresh Memory helps you capture correspondence more consistently, retrieve the context behind decisions and see where information may be missing. That creates a stronger, more traceable record for handovers, audits, regulatory scrutiny and disputes.
When decisions need to be revisited months or years later, you need more than a folder full of email. Fresh Memory helps you capture correspondence more consistently, retrieve the context behind decisions and see where information may be missing. That creates a stronger, more traceable record for handovers, audits, regulatory scrutiny and disputes.
When decisions need to be revisited months or years later, you need more than a folder full of email. Fresh Memory helps you capture correspondence more consistently, retrieve the context behind decisions and see where information may be missing. That creates a stronger, more traceable record for handovers, audits, regulatory scrutiny and disputes.
Ready to switch?
Ready to switch?
Ready to switch?
Move from Ideagen Mail Manager without leaving your project history behind.
Move from Ideagen Mail Manager without leaving your project history behind.
Move from Ideagen Mail Manager without leaving your project history behind.
Looking to switch from Ideagen Mail Manager? No problem! Fresh Memory features "one-button" migration from Mail Manager, allowing existing filed project email structures to be ingested into Fresh Memory so firms can retain the project knowledge they have already captured.
Looking to switch from Ideagen Mail Manager? No problem! Fresh Memory features "one-button" migration from Mail Manager, allowing existing filed project email structures to be ingested into Fresh Memory so firms can retain the project knowledge they have already captured.
Looking to switch from Ideagen Mail Manager? No problem! Fresh Memory features "one-button" migration from Mail Manager, allowing existing filed project email structures to be ingested into Fresh Memory so firms can retain the project knowledge they have already captured.
Why teams switch
Why teams switch
Email management helps you keep the record. Fresh Memory helps you use it.
Email management helps you keep the record. Fresh Memory helps you use it.
Email management helps you keep the record. Fresh Memory helps you use it.
Capability
Capability
Capability
Primary purpose
Primary purpose
Search
Finding information
Filing
Finding information
Understanding decisions
Understanding decisions
Filing
Filing
Project structure
Visibility
Visibility
Infrastructure
Project context
Migration
Migration
Management insight
Management insight
Legacy Email Filing
Legacy Email Filing
Legacy Email Filing
Capture, organise and retrieve project email
Capture, organise and retrieve project email
Search and filter correspondence to locate relevant emails
Search and filter correspondence to locate relevant emails
Find the messages that make up the project record
Find the messages that make up the project record
Filing locations and suggestions help organise correspondence
Filing locations and suggestions help organise correspondence
Track filed correspondence and filing activity, depending on the system
Track filed correspondence and filing activity, depending on the system
Correspondence is organised around projects, folders or filing locations
Correspondence is organised around projects, folders or filing locations
Monitor filing activity and maintain an organised shared archive
Monitor filing activity and maintain an organised shared archive
Fresh Memory
Fresh Memory
Fresh Memory
Turn project correspondence into usable
project knowledge
Turn project correspondence into usable
project knowledge
Semantic and natural-language search
Ask project questions in plain English and
retrieve relevant context
Intelligent suggestions with confirmation
Ask project questions in plain English and
retrieve relevant context
Surface the correspondence behind
decisions, approvals, changes and risks
Surface the correspondence behind
decisions, approvals, changes and risks
Intelligent suggestions help you capture
correspondence while keeping people in control
Intelligent suggestions help you capture
correspondence while keeping people in control
Peer filing and multi-project filing
See what has been filed and what remains unfiled, so potential blind spots are visible
See what has been filed and what remains unfiled, so potential blind spots are visible
Microsoft 365 cloud-to-cloud approach
Search across the meaning and context of project correspondence
One-button migration from Ideagen Mail Manager
One-button migration from Ideagen Mail Manager
Understand where the project record may be
incomplete and where attention is needed
Understand where the project record may be
incomplete and where attention is needed
Early access
Early access
Jump the queue. Be one of the first firms to use Fresh Memory.
Jump the queue. Be one of the first firms to use Fresh Memory.
Jump the queue. Be one of the first firms to use Fresh Memory.
Register your interest for priority access to Fresh Memory. We are initially prioritising AEC firms that are ready to move from their current email management system and begin implementation within the next three months.
Register your interest for priority access to Fresh Memory. We are initially prioritising AEC firms that are ready to move from their current email management system and begin implementation within the next three months.
Tell us a little more about your firm
Tell us a little more about your firm
Tell us a little more about your firm
Priority will be given to firms using Microsoft 365 and are able to switch from their current email management provider within the next three months.
Registering interest does not guarantee immediate access.
Priority will be given to firms using Microsoft 365 and are able to switch from their current email management provider within the next three months.
Registering interest does not guarantee immediate access.
Fresh Memory FAQs
Fresh Memory FAQs
Fresh Memory FAQs
What is Fresh Memory?
What is Fresh Memory?
Is Fresh Memory only an email-management tool?
Is Fresh Memory only an email-management tool?
Do I need to be a Fresh Projects customer?
Do I need to be a Fresh Projects customer?
Does Fresh Memory replace Microsoft Outlook?
Does Fresh Memory replace Microsoft Outlook?
How is intelligent filing different from automatic filing?
How is intelligent filing different from automatic filing?
How is this different from keyword search?
How is this different from keyword search?
How does Fresh Memory show filing blind spots?
How does Fresh Memory show filing blind spots?
Can Fresh Memory migrate our Mail Manager history?
Can Fresh Memory migrate our Mail Manager history?
How does Fresh Memory help with compliance and risk?
How does Fresh Memory help with compliance and risk?
Who is early access for?
Who is early access for?
What's a good alternative to Ideagen Mail Manager for AEC firms?
What's a good alternative to Ideagen Mail Manager for AEC firms?
How can I search old project emails without remembering who sent them or the exact subject line?
How can I search old project emails without remembering who sent them or the exact subject line?
Is there a tool that automatically files project emails into the right project?
Is there a tool that automatically files project emails into the right project?
How can managers see which projects have incomplete or missing email records?
How can managers see which projects have incomplete or missing email records?
What happens after I register for Fresh Memory early access?
What happens after I register for Fresh Memory early access?
Join the early-access list and be among the first firms considered for Fresh Memory.
Join the early-access list and be among the first firms considered for Fresh Memory.
Join the early-access list and be among the first firms considered for Fresh Memory.
We Run Our Business on Referrals
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
