Find the right plan for your practice

Every plan includes timesheets, expenses, invoicing, and budgeting. Pro and Ultimate add forecasting, resourcing, and multi-entity control for larger operations.

 

For growing practices who need reliable project control with minimal admin.

Min 5 seats

  • Timesheets & expense claims (with approvals)
  • Accounting integration (Xero, Sage, QuickBooks MYOB)
  • Project budgets
  • Fee calculations
  • Project profitability
  • Assisted onboarding
  • Invoicing
 

For established firms who need forecasting and resourcing.

Min 5 seats

  • Everything in Core, plus:
  • Resource scheduling
  • Capacity planning
  • Income forecasting
  • Work‑in‑progress (WIP) reporting
  • Leave and PTO
  • Pipeline approvals and workflows
  • Accounting integration with Xero (two-way)
  • 10 Custom reports
  • Full onboarding support
 

For large firms who need visibility and control across multiple offices and entities.

Min 5 seats

  • Everything in Pro, plus:
  • Multi‑entity and multi‑currency operations
  • BI and data connectors (Power BI, Tableau, Excel) via data warehouse
  • Integration with Zapier and SharePoint
  • Dedicated account manager
  • Unlimited custom reports
  • Change tracking

Included with every plan

Time, budgets, and billing

Timesheets, expenses, invoicing, fee calculations, and reporting. The building blocks of a profitable practice.

Your data, imported and ready

We migrate your data, configure your account, and train your team so you can start with real numbers from day one.

No long contracts, direct support

Flexible billing terms with no lock-in. Our team is available by email or video call when questions come up.

 

Trusted by A&E teams worldwide

 
 
 
 

Ryan McGarrie

Associate Director, Space Zero

"Within a few months, Fresh Projects helped us to be significantly more profitable."

 

Plans & billing: FAQs

 
  • Which plan is right for me?

    The Pro plan is the most popular. It gives you everything in Core plus advanced tools like resource scheduling, income forecasting, WIP tracking and custom reporting.

    If you have multiple offices or require change tracking the Ultimate plan is the best fit. It includes multi entity and multi currency operations, BI and data connectors, Zapier and SharePoint integrations, and unlimited custom reporting. You will also benefit from a dedicated account manager and premium support.

  • Can we change plans later?

    Yes, upgrade anytime as your needs change. You can downgrade at the end of each contract term (monthly or annually) if required.

  • Is onboarding included?

    Absolutely. We handle migration and setup, and train your team so you’re up and running quickly.

  • What if we're moving from spreadsheets or another system?

    We import your projects, timesheets, and invoices so you start with real data. Whether you're coming from spreadsheets, WorkflowMax, CMAP, or another system, our team handles the migration.

  • Who helps us if we get stuck?

    Our support team is available by email or video call. Ultimate customers also get a dedicated account manager who knows your firm and can help with more complex needs.

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