Fresh Projects generates invoices from fee schedules or approved time and expenses. Send them straight to Xero, QuickBooks, or Sage. See which invoices are paid and which are overdue. Know what work you've delivered but haven't billed yet.
Finance teams, project leaders, and directors responsible for getting invoices out and tracking payment. Works for architecture and engineering firms where manual billing creates delays and incomplete visibility strains cashflow.
Someone has to gather approved hours, check what's billable, calculate totals, then type everything into your accounting software before an invoice can go out.
Work gets completed but invoices arrive weeks later because the manual process takes time, which means cash sits locked in delivered projects instead of your account.
Payment status lives in your accounting software, project status lives elsewhere, so you never know which clients owe money without manually checking multiple systems.
Manual compilation means variations get missed, expenses forgotten, and hours miscalculated, which leads to under-billing that quietly drains margin.
Create invoices directly from fee schedules, approved timesheets, or logged expenses. Bill by RIBA stage milestones or time worked. The system pulls the right data automatically. You review, adjust if needed, and send. No manual compilation or re-typing.
Invoices flow to Xero, QuickBooks, Sage, or MYOB automatically. No manual entry in your finance system. Invoice data arrives accurate and complete. You maintain one source of truth across projects and accounts.
Fresh Projects shows completed work that hasn't been invoiced yet. See billable hours, completed milestones, and approved expenses waiting to convert into cash. Bill promptly instead of letting revenue sit unbilled.
Payment status flows back from your accounting software in real time. See which invoices got paid, which are overdue, and total outstanding per client. Chase late payments with current data instead of manual checks.
Variations logged in projects become line items on invoices. Additional fees, extra hours, and reimbursable costs all flow through to billing. You capture revenue from scope changes instead of absorbing them.
Bill milestone payments based on RIBA stage completion. Or bill time and expenses as work happens. Fresh Projects handles both models and any combination. The invoicing method matches how you actually structure fees.
Invoices generate from live project data (fees, approved time, expenses), eliminating manual compilation and re-entry errors.
Direct sync with Xero, QuickBooks, Sage, and MYOB means invoices flow to accounts automatically and payment status flows back.
WIP visibility shows completed but unbilled work, so you bill promptly instead of letting cash sit trapped in delivered projects.
Fresh Projects generates invoices from data already in your projects. Instead of gathering timesheets, checking fee agreements, and manually entering everything into accounting software, you select the project or stage, review the automatically calculated invoice, and send it. The system knows your fee structure, approved hours, logged expenses, and client billing terms. Draft invoices appear in seconds. You spend time reviewing rather than compiling. For firms sending dozens of invoices monthly, this shift from manual creation to automated generation saves hours and gets invoices out while work is still fresh.
Fresh Projects integrates with Xero, QuickBooks, Sage, and MYOB. Invoices sync automatically to your accounting software with correct client details, line items, and tax calculations. Payment status flows back when clients pay. The integration is two-way, which means Fresh Projects and your finance system stay synchronised without manual updates. You keep your existing accounting tool and add automated invoicing and payment tracking on top.
Yes. Fresh Projects shows work in progress for every project. Hours logged and approved but not invoiced. Completed RIBA stages awaiting billing. Expenses ready to bill. Variations that got delivered but haven't appeared on an invoice. This WIP visibility is updated in real time as work happens, so you always know how much cash is sitting in completed work. You can review unbilled amounts across all projects or drill into specific clients. This is how you catch missed billing opportunities and maintain steady cashflow.
Fresh Projects handles both. Time-based projects generate invoices from approved timesheets at agreed rates. Milestone projects invoice when you mark a RIBA stage complete or reach a contractual trigger. Mixed projects use both models (fixed fees for early stages, time billing for construction). The system adapts to each project's fee structure. Your invoicing workflow stays consistent even when your billing models vary, which means finance teams learn one process instead of maintaining parallel methods for different contract types.
Payment status syncs automatically from your accounting software. Fresh Projects shows which invoices got paid, which are outstanding, and how long they've been unpaid. Overdue invoices appear flagged. Client records display total outstanding across all projects. You can filter by overdue amounts or aging periods (30 days, 60 days, 90+ days). This real-time payment tracking replaces manual checks and spreadsheet reconciliation. Finance teams know exactly which clients to chase and which invoices need escalation, using current data instead of status reports that were accurate last week but outdated today.
Watch a 2-minute tour showing invoice generation, accounts sync, and payment tracking built for A&E billing. Or book a 30-minute demo and we'll show you how to speed up invoicing and improve cashflow visibility.
