Fresh Projects shows you the margin while you build the fee. Price by RIBA stage, mix fixed and time-based work, and see what happens to profit when scope shifts. Built for how A&E firms actually price projects.
Firm leaders, finance managers, and project leaders responsible for setting and approving fees. Works for single-discipline and multi-disciplinary practices that need margin visibility before proposals leave the building.
You base fees on past projects that had different scopes, different teams, and different problems.
You see the total fee and the phases, but never see if the margin survives when time and expenses are added.
Generic software can only handle fixed fee or time-based billing, but not both.
Scope grows during the project, but your fee calculation tool lives in a static spreadsheet.
Price by hourly rates, lump sum, or percentage of construction cost. Combine different fee types in one project. Set fixed fees for RIBA 0-3, then switch to time-based for stages 4-6. See your margin update as you add each stage and resource.
Add your team to the project. Assign hours per stage. Fresh Projects shows margin in real time. Green means healthy. Red means you need to rethink scope, resources, or fee. You know where you stand before you commit.
Scope changes become new stages in the project. Add the variation, set its fee, track time against it. Bill separately or include it in the next invoice. Each addition stays visible so you can see total scope growth and bill properly.
Use RIBA 0-7 out of the box. Customise stage names for your workflow. Set individual fees per stage. Track actual cost against each one. See which phases burn budget and which ones come in healthy.
Some stages need fixed fees. Others work better hourly. Fresh Projects handles both in the same project. The system tracks differently but reports together. You get one margin figure that accounts for how you're actually billing.
Your fee lives in the same system that tracks delivery. When the client questions cost, you show them hours logged, resources used, and variations agreed. The pricing logic is visible and defensible.
Stage-by-stage pricing that matches how A&E proposals actually get structured and delivered.
Mixed fee models (lump sum, hourly, percentage) handled in one system instead of forcing you to choose.
Real-time margin visibility using your team's actual salary costs, so profit figures mean something before you send the fee.
Accuracy comes from seeing margin as you build the fee, using actual salary costs instead of guessed rates, and cross-referencing hours from past projects. Fresh Projects shows you what happens to profit when you assign expensive team members versus junior staff, or when you reduce hours in one phase to win the pitch. Confidently build a fee in minutes instead of messing with spreadsheets.
Your fee templates hold years of hard-won knowledge. Fresh Projects lets you turn those templates into starting points that calculate in real time. Set up your standard RIBA stage allocations, import your typical rates and multipliers, then adjust for the specific project. The difference is that margin updates as you change things, and the template stays connected to delivery instead of becoming a forgotten spreadsheet the moment you win the work.
Team changes are normal. Your expensive lead might become unavailable. Your client might push back on cost and you need a different resource mix. Fresh Projects lets you swap different people into the project and watch margin shift in real time. You try three different team structures in the time it used to take to update one spreadsheet. This is how you find the fee that wins the work and still makes money.
Many A&E projects use percentage-of-construction-cost fees, especially early in design when scope is uncertain. Fresh Projects lets you set the percentage and the estimated build value. It calculates your fee in cash terms. You still allocate team hours and see margin, so you know if the percentage works financially. When the estimated construction cost changes during design, update it in one place and your fee figure recalculates across every report and invoice. This keeps percentage-based pricing connected to actual profitability.
Watch a 2-minute tour of fee calculation features built for A&E work. Or book a 30-minute call and we'll show you how margin visibility changes the way you price projects.
