We Run Our Business on Referrals
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
We Run Our Business on Referrals
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
Live invoices and timesheets within a month
Live invoices and timesheets within a month
Live invoices and timesheets within a month
You send us your projects and employee data. We configure your account, connect your accounts, and train your team by role.
You send us your projects and employee data. We configure your account, connect your accounts, and train your team by role.
Everything we set up before go-live
Everything we set up before go-live
Everything we set up before go-live
Projects, employees, and fee structures
Your team finds timesheets tedious and forgets to submit them, so you chase people every week and still make financial decisions using partial information.
Changes get absorbed
The client adds rooms, changes materials, or requests extra drawings, and your team delivers because the system for logging variations feels too formal or too slow.
Projects, employees, and fee structures
Your team finds timesheets tedious and forgets to submit them, so you chase people every week and still make financial decisions using partial information.
Accounting and user controls
We connect Fresh Projects to Xero, QuickBooks, Sage or MYOB. User roles, approval workflows, and cost rates are configured.
Delayed visibility
You find out the project burned through its budget when timesheets finally arrive weeks after the work happened and any chance to course-correct has passed.
Accounting and user controls
We connect Fresh Projects to Xero, QuickBooks, Sage or MYOB. User roles, approval workflows, and cost rates are configured.
Resource planner and live dashboards
The resource planner is enabled with multi-team visibility across your practice. Live reports cover profitability, forecasting, WIP, and project actuals.
Inconsistent timesheets
Your team finds timesheets tedious and forgets to submit them, so you chase people every week and still make financial decisions using partial information.
Resource planner and live dashboards
The resource planner is enabled with multi-team visibility across your practice. Live reports cover profitability, forecasting, WIP, and project actuals.
From kickoff to live invoices in 30 days
From kickoff to live invoices in 30 days
From kickoff to live invoices in 30 days
Most firms complete training and start raising live invoices within 30 days.
Most firms complete training and start raising live invoices within 30 days.
Day 0: Kick-off
We meet with leadership, discuss your specific requirements, and send the Getting Started spreadsheet for employee and project data.
Day 0: Kick-off
We meet with leadership, discuss your specific requirements, and send the Getting Started spreadsheet for employee and project data.
Day 0: Kick-off
We meet with leadership, discuss your specific requirements, and send the Getting Started spreadsheet for employee and project data.
Day 3 (from data received): First walkthrough
All Phase 1 data is imported and validated. Project templates and user permissions are configured. We walk you through your new account.
Day 3 (from data received): First walkthrough
All Phase 1 data is imported and validated. Project templates and user permissions are configured. We walk you through your new account.
Day 3 (from data received): First walkthrough
All Phase 1 data is imported and validated. Project templates and user permissions are configured. We walk you through your new account.
Week 1: First training session
We deliver a one-hour training session with your system administrators. They learn how to manage users, permissions, and account settings.
Week 1: First training session
We deliver a one-hour training session with your system administrators. They learn how to manage users, permissions, and account settings.
Week 1: First training session
We deliver a one-hour training session with your system administrators. They learn how to manage users, permissions, and account settings.
Week 1-2: Go live with timesheets
Staff begin logging time via desktop or mobile app. Reminders can be set, and reports flag any missing entries.
Week 1-2: Go live with timesheets
Staff begin logging time via desktop or mobile app. Reminders can be set, and reports flag any missing entries.
Week 1-2: Go live with timesheets
Staff begin logging time via desktop or mobile app. Reminders can be set, and reports flag any missing entries.
Week 2: Project manager training
Project managers are trained on setting up projects, tracking progress against fee budgets, and managing RIBA stages.
Week 2: Project manager training
Project managers are trained on setting up projects, tracking progress against fee budgets, and managing RIBA stages.
Week 2: Project manager training
Project managers are trained on setting up projects, tracking progress against fee budgets, and managing RIBA stages.
Week 2-3: Accounting goes live
We connect Xero, QuickBooks, Sage, or MYOB via two-way sync and run a test invoice to confirm payments flow back automatically.
Week 2-3: Accounting goes live
We connect Xero, QuickBooks, Sage, or MYOB via two-way sync and run a test invoice to confirm payments flow back automatically.
Week 2-3: Accounting goes live
We connect Xero, QuickBooks, Sage, or MYOB via two-way sync and run a test invoice to confirm payments flow back automatically.
Week 3-4: Historical data imported
We import your historical timesheets, expenses, and invoices from previous periods. Invoice and proposal templates are customized to match your branding.
Week 3-4: Historical data imported
We import your historical timesheets, expenses, and invoices from previous periods. Invoice and proposal templates are customized to match your branding.
Week 3-4: Historical data imported
We import your historical timesheets, expenses, and invoices from previous periods. Invoice and proposal templates are customized to match your branding.
Post-launch support
We schedule regular follow-up sessions within the first 18 months to review performance and optimise workflows.
Post-launch support
We schedule regular follow-up sessions within the first 18 months to review performance and optimise workflows.
Post-launch support
We schedule regular follow-up sessions within the first 18 months to review performance and optimise workflows.
Moving from your current system
Moving from your current system
Moving from your current system
From Spreadsheets
Single-source data means reports reconcile properly and you can answer board questions instantly by drilling down rather than committing to follow up.
Variations become project stages with their own fees and time tracking, so scope changes stay billable instead of absorbed.
From Spreadsheets
We import your project history, client lists, and financial records from your spreadsheets. We handle the data transformation and formatting.
From Other Tools
If you're using WorkflowMax, Harvest, CMAP, Deltek, ProjectWorks, or Total Synergy, we migrate your data and preserve project history. Turnaround time on this option can vary.
Time capture happens in seconds via calendar, quick add, or timer, making submission easy enough that people actually do it.
From Other Tools
If you're using WorkflowMax, Harvest, CMAP, Deltek, ProjectWorks, or Total Synergy, we migrate your data and preserve project history. Turnaround time on this option can vary.
Onboarding FAQs
Onboarding FAQs
Onboarding FAQs
How long does it take?
How long does it take?
What data do we need to provide?
What data do we need to provide?
Do we keep our history?
Do we keep our history?
Which accounts do you connect to?
Which accounts do you connect to?
Can we mix fixed and time-based fees in one job?
Can we mix fixed and time-based fees in one job?
Is time capture simple for staff?
Is time capture simple for staff?
Do you support us after go-live?
Do you support us after go-live?
What are the early wins we'll see?
What are the early wins we'll see?
Walkthrough with our team
Walkthrough with our team
Walkthrough with our team
We'll walk through your current setup, show you a live demo, and agree on pricing, data import, training, and timeline. Most firms are live within a month.
We'll walk through your current setup, show you a live demo, and agree on pricing, data import, training, and timeline. Most firms are live within a month.
We'll walk through your current setup, show you a live demo, and agree on pricing, data import, training, and timeline. Most firms are live within a month.
We Run Our Business on Referrals
Fresh Projects is a UK-based software platform designed for architects, engineers, and other built-environment professionals to manage financial aspects of their projects. It helps teams track fees, timesheets, expenses, billing, and overall profitability to keep projects on budget and profitable. The platform also centralises project data, streamlines administrative tasks, and offers mobile app support for easy access and updates.
1a Colinette Road
London
SW15 6QG
© 2026 Fresh Projects
Product
